YEAR END REPORT MEMBERSHIP COMMITTEE
August 31, 2004
CHAIR: Bonnie Kempe

COMMITTEE MEMBERS: Laverne Charles, Julie Einsiedel, Jonee Davis, Pat Hendrickson, Debbie McCandless, Roxane McCoy, Barbara Pasquinelli, Laurie Petersen, Larae Pranter, Charlene Rice, Priscilla Rose, Megan Tredway, Glenda Wright, Pres. Protem Robin Saum

STATEMENT OF GOAL AND OBJECTIVES FOR THE YEAR:
The 2003 Board charged this committee to examine the protected herd name situation. Also to consider any other membership problems that come before this committee.

SUMMARY OF COMMITTEE WORK AND ACTIVITIES FOR THIS YEAR:
Discuss the office selling the membership directory to non-members. Discuss the protection of herd names. Discuss the "look alike, sound alike" herd name problem. Discuss the apparent purchasing of memberships in order to influence the election of Directors.

FINANCIAL STATEMENT:
Because every committee member had an email address there was no money spent on postage.


PROBLEMS ENCOUNTERED:
One member was not reached because her email bounced and the post office returned as "not known". There was no consensus reached on the "look alike, sound alike herd names". After a great deal of discussion on the apparent purchasing of memberships for election purposes no consensus reached on how this could be prevented.

DECISIONS REQUIRING BOARD ACTION:
1. The office should resume selling the membership directory to non-members. Not doing so will not prevent the membership list from getting into the hands of telemarketers. Vote was 9 yes and 2 no, 3 no answer.

2. Should we release some protected herd names? Vote was 11 yes, 2 no, 1 no answer.

After contacting the office the Committee was given the following Figures regarding the number of protected herd names; Protected herd names registered to non-members with the last activity dates of 1991 or before is 4,523. The remaining list up to 2003 is another 9,973 for a total of 14,496. Now this includes Lifetime members, Historic Herd Names. The committee voted on 2 proposals; One suggested by Committee member Pat Hendrickson and one suggested by the Chair. After much excellent discussion and several votes, the committee voted on the following proposal, 9 yes, 2 no, 3 no answer.

1. RELEASE ALL HERD NAMES THAT ARE PROTECTED BEFORE 1991, UNLESS IT IS CONNECTED TO A CURRENT MEMBERSHIP, LIFETIME MEMBER, OR IS A HISTORIC HERD NAME.

THEN RELEASE 1994, 1993, 1992 AGAIN CHECKING FOR LIFETIME MEMBERS OR HISTORIC HERD NAMES. FROM THEN ON RELEASE BACK 10 YEARS EVERY YEAR (IN 2005 RELEASE 1995 ETC.).

3. NEW RULE FOR GUIDEBOOK (SUGGESTED IN THE APPENDIX UNDER "HOW TO REGISTER A HERD NAME", AND ON THE PAGE OF FEES (HERD NAMES/PREFIX). "HERD NAMES WILL BE PROTECTED ONE OF 3 WAYS,
1. MAINTAIN A MEMBERSHIP
2. LIFETIME MEMBER
3. PAY A ONE TIME FEE OF $100, THIS WILL BE ON TOP OF THE FEE ALREADY IN PLACE, AND CAN BE PAID AT ANY TIME. (extra fee)

It was strongly suggested that a very strong notice be put in the N&E. It was also suggested that a letter be sent to Lifetime members a asking if they want to keep their herd name protected.

WORK TO BE COMPLETED BY NEXT YEARS'S COMMITTEE; Whatever the Board wishes.

LONG RANGE GOALS: Same as above.

I wish to thank the Membership Committee members for their ideas and all the work that went into this years committee decisions. It is a pleasure to chair a committee where the members are so responsive and have given thoughtful and insightful discussion.

Bonnie
Bonnie Kempe, Chair
Membership Committee