We have appreciated the patience of the ADGA membership while we have worked through and continue to work through the various issues relating to the 2007 Board action and discussion on buck collections.   Often other tangents come up when a project is started, and this has certainly been the case with this situation.   ADGA staff, the Executive Committee and the related committees of Artificial Insemination, Registration and DNA Typing have been involved in the immediate specific issues as well as working towards policy recommendations for Board consideration on a variety of related topics.

One such example is, "what might be an acceptable alternative step when information is incomplete or missing on straws".

To date we have received information from Superior Genetics (processor code 118) on many bucks that were named on a list provided to the Board in October, 2007.   We anticipate the rest will arrive shortly.   We appreciate the efforts of this processor as very few bucks on this list had a collection form filed by the owners.   Several others have had collection forms on file from other processors.   Several bucks with collection forms on file have had progeny successfully registered.   Some on the list were not part of this issue.   Only a few had a DNA type on file.   In addition, we have subsequently been informed of other bucks collected by various processors, including this processor that also do not have forms on file and were not listed.   It would be a disservice to provide an incorrect or incomplete listing as the list has changed frequently as information becomes available.

We have established a procedure to assist members with this issue.   ADGA members who need to resolve questions regarding semen they currently have, can email Performance Programs Coordinator, Lisa Shepard at performanceprograms@adga.org . If email is not available, call 805-461-5547 (8-5 PST).   Please provide your name and ADGA ID and the bucks ADGA registration ID and name.   We can then assist you with the current policy and provide you with the following information:

1 - Whether one or more collection forms are on file

2 - Whether the collection falls between the 1991-2001 dates where a single form from any processor is all that is necessary

3 - Whether the collection falls prior to 1991 and no date is necessary for registration of offspring

4 - Whether there is no collection form on file but we have received information that is being reviewed for Board consideration of acceptance

5 - Whether the collection is still being researched by the processor

6 - Whether the collection is not known to us but we can add it to the project

It is the member's responsibility once this information is known, to check the straws for the information that would need to be placed on an AI memo.   (see 2007 ADGA Guidebook, page 40, Section K.)

At this time, we would also like to suggest that all members involved in the purchase or marketing of semen use sound business practices.   Owners or sellers should provide the next owner or buyer with a Bill of Sale identifying the semen and its collection information; the date of the transaction; quantity involved; and source of such semen and whether a collection form has been filed with the registry.   Bills of Sale on bucks that have had semen collected could indicate that semen has been retained or sold by the seller.   Proper written documentation for these individual transactions would assist should problems arise and need to be resolved.

UPDATE TO ADGA BULLETIN - BUCK COLLECTIONS

The ADGA Board of Directors has passed the following procedure to allow for an alternate method of filing a buck collection form.

“In the event that the original buck collection form cannot be provided to the ADGA office, the ADGA office may use information that has been provided to ADGA directly from the processor. This information must include the ADGA registration ID, the name of the buck, the date of collection, and the number of units. The information must be accompanied by a signed statement from the processor certifying the collection data.”

As a result of this action, buck collections from two processors, as described in the previous bulletin, have been added to the ADGA database. This action directly affects members who may have attempted to register offspring from these sires.

ADGA members who need to resolve questions regarding registration attempts that may be on hold can email Performance Programs Coordinator, Lisa Shepard at performanceprograms@adga.org to find out if a collection is now on file for the sire. If email is not available, call 505-689-1371 (8-5 MDT). Please provide your name and ADGA ID and the offspring’s sire information. We can then assist you with the information that can be provided per policy, the details of which are outlined above.