Preliminary Budget
Proposed Activity Estimated Estimated Estimated Estimated
  Number Fee to be Income Expenses
  Attending Charged    
AASRP        
Advanced Judges Seminar        
A.I. Clinic (Beginning)        
A.I. Clinic (Advanced)        
Audiovisual Equipment        
Banquet and Ball        
    Food        
    Service and Tips        
    Cash Bar        
    Entertainment        
    Other (specify)        
         
Breakfast(s)        
Breed Club Meetings:        
    Alpine        
    LaMancha        
    Nubian        
    Oberhaslic        
    Saanen        
    Toggenburg        
    Other (specify)        
         
Camping Fees        
Champagne Brunch        
    Food        
    Service and Tips        
    Other (specify)        
Cheesemaking Clinic(s)        
Computers and Printers        
Computer Programs/Software        
Copy Machine Rental        
Decorations/Favors        
Directors' Hospitality/Gifts        
Donations        
Entertainment (other than Banquet)        
Fundraising/Booster Activities        
Gifts for Host Group members/workers        
Hospitality Room        
Insurance        
Interest        
Office Supplies        
    Copy machine supplies        
    Postage        
    Printing        
    Telephone/faxes at Convention        
Phone        
Pre-Judges Training Conference (Pre-TC)        
    Site Rental        
    Animal Expenses        
    Instructor Expenses        
    Lunch        
    Other (specify)        
         
Publicity        
Registration Income (from Separate Form)        
    Full Week with Meals        
    Full Week Without Meals        
    Single Day        
    Three Contiguous Days        
    Youth Program        
    Youth Full Week with Meals        
    Youth Full Week Without Meals        
    Youth Other (specify)        
    Other (specify)        
         
Registration Expenses        
    Bags        
    Programs        
    Supplies        
    Website        
    Other (specify)        
         
Security (other than Spotlight Sale)        
Semen Tank Storage        
Spotlight Sale and Animal Housing        
    Bedding        
    Cash Bar        
    Clean Up (Ballroom)        
    Clean Up (Animal Facility)        
    Covering, Stage (half of expenses)        
    Decorations (Stage)        
    Electricity and Water        
    Feeders and Buckets        
    Hay and Feed        
    Insurance        
    Pen Rental Fees        
    Security (Split with ADGA)        
    Tent/Garage Rental Fees        
    Transportation        
    Other (Specify)        
Tours (List please)        
Transportation Other Than Spotlight Sale        
Travel for Host Committee        
Type Conference        
Vendors and Exhibits        
Welcome Dinner        
    Food        
    Service and Tips        
Wine and Cheese Party        
    Wine        
    Food Set Up and Service        
Workshops and Clinics (Other)        
Youth Banquet        
    Food        
    Service and Tips        
Youth Program:        
    Food        
    Service and Tips        
    Supplies        
    Transportation        
    Other (Specify)        
         
Miscellaneous (Be Specific Please)        
         
         
         
Proposed Number of Registrations
  Estimated
  Number
    Full Week with Meals (Early)  
    Full Week with Meals (Late)  
    Full Week Without Meals (Early)  
    Full Week Without Meals (Late)  
    Single Day (Early)  
    Single Day (Late)  
    Three Contiguous Days (Early)  
    Three Contiguous Days (Late)  
    Youth Program (Early)  
    Youth Program (Late)  
    Youth Full Week with Meals (Early)  
    Youth Full Week with Meals (Late)  
    Youth Full Week Without Meals (Early)  
    Youth Full Week Without Meals (Late)  
   Youth Other  
   Other (Specify)  
   
   
Proposed Meals
  Estimated
  Number
  Attending
    Breakfast(s)  
    Welcome Dinner  
    Youth Banquet  
    Wine and Cheese Party  
    Banquet and Ball  
    Champagne Brunch  
    Other (Specify)  
          
   
Estimated Hotel Room Occupancy
  Number
    Friday  
    Saturday  
    Sunday  
    Monday  
    Tuesday  
    Wednesday  
    Thursday  
    Friday  
    Saturday  
   
   
Estimated Liquor Use  
  Estimated
  # of Bottles  
  Needed  
    Wine and Cheese Party:    
         Red Wine    
         White Wine    
         Other    
    Champagne Brunch/Spotlight Sale:    
         Champagne    
         Other    
     
     
 
Proposed ADGA Expenses
ACTIVITY Estimated Estimated
  Income Expenses
Board Meeting:    
    AV Equipment    
    Lunches    
    Photocopies    
    Refreshments    
    Room Rental    
    Other (Specify)    
     
Judges Training Conference Income:    
    Judge Candidate    
    Auditor    
    Spectator    
Judges Training Conference Expenses:    
    AV Equipment Day One    
    AV Equipment Day Two    
    Bedding    
    Clean Up    
    Electricity    
    Hay and Feed    
    Hospitality    
    Instructor Expenses    
    Lunches Day One    
    Lunches Day Two    
    Pen Rental    
    Office Supplies    
    Refreshments Day One    
    Refreshments Day Two    
    Site Expenses Day Two    
    Other (Specify    
     
Spotlight Sale:    
    AV Equipment    
    Auctioneer    
    Covering, Stage (half of expenses)    
   Office Supplies    
    Publicity    
    Security (split with host group)    
    Spotlight Rental    
    Telephone/Fax Expenses    
    Veterinarian    
    Worker Expenses    
    Other (Specify)    
     
     
     
Estimated    
Profit/Loss Statement:
  Estimated Estimated
  Income Expenses
Income    
Income from Registrations    
Income from Fundraising    
Income from Donations    
Income from ADGA (Specify)    
     
     
Income From Any Other Sources (specify)    
     
     
    TOTAL INCOME    
     
Expenses    
Expenses from above    
Money Owed to ADGA    
Other Expenses (specify)    
     
     
    TOTAL EXPENSES    
     
PROFIT OR (LOSS)    
     
Signatures of Convention Co-Chairs: 
Date:
Date: