PROPOSAL
TO HOST AN ADGA CONVENTION
This “Proposal to Host an ADGA Convention” should
be completed by the prospective host group and the Chair of the ADGA Annual
Meeting Committee at least three (3) years prior to the date of the proposed
Convention. The ADGA Annual Meeting Committee Chair will then present the
Proposal to the ADGA Board of Directors at the following Board Meeting. No “Proposal
to Host” will be accepted by the ADGA Board of Directors more than five (5)
years in advance of a Convention.
Proposed Local Group Convention
Co-Chair:__________________________
Phone:________________
E-mail:
_____________
Address:
___________________________________________________________________________________
Name(s) of local group(s)
or club(s) wanting to be Convention Host partners with the Annual Meeting
Committee:
____________
_________________________________________________________________________________________
List the states in which the members of the above group(s) reside:
_______________________________________________
Number of members from all groups listed above who are committed
to working on an Annual Convention for 3 or more years? ___________________________________ Total membership of all groups listed above: __________________
List any special experience members of the proposed Local Host
Group would bring as host partners for an ADGA Convention: ________________________________________________________________________________________________________
___________________________________________________________________________________________
Proposed Site:__________________________________________
Proposed Dates:____________________________
city state
Name and Address of
Proposed Host Facility:____________________________________________________________
Attach a
facility brochure or promotional material
Number of sleeping rooms
by type (doubles/suites, etc.) :
__________________________________________________________ Current Room Rates by Type: ______________________________________________________________________________
Number and size of
meeting rooms:
___________________________________________________________________________
List
recreational facilities on site and within walking distance:__________________________________________________________ __________________________________________________________________________________________________________
List restaurants and
bars on site (include operating hours) and within walking distance: _____________________________________ __________________________________________________________________________________________________________
Proposed Spotlight Sale
Facilities (The Proposal will not be presented to the ADGA Board without
the specified letters of approval):
Where will the Spotlight
Sale be held? ________________________________________________________________________
Where will the Spotlight
Sale animals be housed?
________________________________________________________________
The sites
for the Spotlight Sale and housing of Spotlight Sale animals must have been
approved in writing by ADGA Spotlight Sale Committee Chair. Attach copy of this letter of approval for
both sites.
The sites
for the Spotlight Sale and housing of Spotlight Sale animals must have been
approved in writing by the management of the proposed host facility. Attach
copy of this letter of approval.
If any
state or local permits or variances are necessary for the Spotlight Sale and
housing of the Spotlight Sale animals, attach copies of the documentation of
requirements for these permits and variances. Your proposal will not be presented if this documentation is
missing.
Judges Training Conference
(The Proposal will not be presented to the ADGA Board without the specified
letters of approval):
Where will Day One of the Judges Training Conference be
held?_____________________________________________________
Attach a letter of approval from the
facility management specifying that animals will be allowed at this site.
Where will Day Two of the Judges Training Conference be held?
________________________________________________________
Attach a letter of approval from the
facility management specifying that animals will be allowed at this site.
Attach a
letter of approval from the current ADGA Judges Training Conference Chair,
specifying approval of the host group’s facilities and their ability
to meet the Committee’s specifications for animals and handlers.
If any state or local permits
or variances are necessary for the Spotlight Sale and housing of the Spotlight
Sale animals, attach copies of the documentation of requirements for these
permits and variances. Your proposal will not be
presented if this documentation is missing.
Pre-Judges Training
Conference: Where will the Pre-judges Training Conference be held?
___________________________________
Attach a
letter of approval from the facility management specifying that animals will be
allowed at this site.
Attach a letter of approval
from the current ADGA Judges Training Conference Chair, specifying approval of
the host group’s facilities and their ability to meet the Committee’s
specifications for animals and handlers.
If any state or local permits
or variances are necessary to bring animals on site for the Pre-Judges Training
conference, attach copies of the documentation
of requirements for these permits and variances. Your
proposal will not be presented if this documentation is missing.
Transportation:
Name and location of closest airport
_____________________________________________________________________________
Distance to Host Facility from this
airport in miles
___________________________ ; in
time
_________________________________
Is shuttle service available to and
from the airport?
_______________________________ Cost? ______________________________
What other types of public
transportation service the area? _____________________________________________________________
Name and location of closest airport
to which the Spotlight Sale animals can be flown directly:
_________________________________
__________________________________________________________________________________________________________
Distance to Host Facility from this
airport in miles_______________________________;
in time
_______________________________
How will the Spotlight Sale animals
be transported from and to this airport? ________________________________________________
___________________________________________________________________________________________________________
Program and Other Supporting Materials: Use
a separate sheet (or attach brochures or other materials) to provide
information about the proposed multilevel program, speakers and
workshops/clinics/panels, university or college involvement, special programs,
local tourist attractions, fundraising or other financial or community support,
etc.
Letter of Agreement: No Proposal will be presented to the
ADGA Board without a Letter of Agreement, signed by both the prospective
Co-Chair from the Local Host Group and the Chair of the ADGA Annual Meeting
Committee. This Letter of Agreement will detail the financial responsibilities
and expected roles for the prospective Local Host Group and the Annual Meeting
Committee.
Signatures:
Name of Proposed Local Host Group
Chair:________________________________________________________________________
Signature:____________________________________________________________ Date:_______________________________
Name of ADGA Annual Meeting Committee
Chair:__________________________________________________________________
Signature:____________________________________________________________ Date:_______________________________