These postal ballot summaries are provided to inform the public of decisions made by the ADGA Board of Directors. Postal ballots require sponsorship by at least two Directors and a 14 day comment/voting period. The results will be posted here only after a vote has been completed, the Board of Directors have been informed of the vote and results have been recorded by Association management.
All Postal Ballots proposed do not pass. Pay careful attention to the status of “Passed,” “Failed,” or “No Vote.” “Passed” Postal Ballots may be considered American Dairy Goat Association rules and applied as specified in the postal ballot.
PB 2021-1 | PB 2021-2 | PB 2021-3 | PB 2021-4 | PB 2021-5 | PB 2021-6 | PB 2021-7 | PB 2021-8 | PB 2021-9 | PB 2021-10 | PB 2021-11 | PB 2021-13 | PB 2021-14
PB 2021-14 TOPIC: NOTIFICATION AND LOCATION OF SPECIAL MEETINGS – Passed
Revision to ADGA Bylaw II. BOARD OF DIRECTORS, Section G, page 21, 2020 ADGA Guidebook.
Proposed Section. G.
2. Special meetings of the Board may be called at any time by the President or any eight (8) Directors from three (3) Directorial Districts. A notice shall be mailed to all the Directors (either by postal mail or e-mail) stating the place, (either a physical location or a virtual/electronic meeting), day, hour, and purpose of holding such meeting, at least thirty (30) days before the date set for the meeting. Business transacted shall be limited to that stated in the call.
Current Section. G.
2. Special meetings of the Board may be called at any time by the President or any eight (8) Directors from three (3) Directorial Districts by mailing a notice to all the Directors (stating the place, day, hour and purpose of holding such meeting) at least fourteen (14) days before the date set for the meeting. Business transacted shall be limited to that stated in the call.
Result: 21 Yes, 8 No. Passed.
PB 2021-13 TOPIC: ALLOW MEMBER AMENDED, DATE STAMPED CERTIFICATES OF REGISTRATION AND STAMPED DUPLICATES – Passed unanimously
Part A -Acceptance of Member Amended Certificates of Registration and Stamped Duplicates with Transfer Section must be completed (Completed is defined as … Specific transfer date, name of purchaser, address of purchaser and purchaser’s ADGA membership ID#, as well as the owner/seller signature.) by ink pen, mailed in to and date stamped by the ADGA Office and returned to the owner as proof of ownership until December 31, 2021. Members should include a SASE (Self-addressed stamped envelope) to help expedite this service. There is no fee for this service. Note: Part A is intended for use by 4-H/FFA/Youth and other members that require proof of ownership date be printed on registration papers for participation in shows and fairs.
Part B – Acceptance of Member Amended Revised Certificates of Registration and Stamped Duplicates completed by ink pen, mailed-in to & date stamped by the ADGA Office and returned to the Owner until December 31, 2021. Members should include a SASE (Self-addressed stamped envelope) to help expedite this service. There is no charge for this service.
This shall apply to and include:
- Re-tattooed – The word retattooed will be written below the listed tattoo by ink pen.
- Addition of EID Numbers – The EID number will be written by ink pen beneath the tattoo information, or the label with the correct EID number printed on it may be attached to the Registration certificate beneath the tattoo information. Location must be provided – base of ear or underside of tail.
- Other incorrect or missing information – Incorrect birthdays, incorrect tattoo, incorrect sire, etc. written by ink pen in the appropriate area.
- Ch, GCH, or SGCH designation added to the original Certificate of Registration by ink pen. (A copy of the permanent championship letter must be included with the Certificate.)
Revised Guidance to ADGA Show Chairpersons and Secretaries – To be included in Show ROA Packets
The ADGA Board of Directors has approved the use of stamped duplicates of applications for registry to show an animal of any age beginning with shows from April 15, 2021 until registration processing is current. This measure is necessary due to the delays in the ADGA computer conversion project. We request all organizations (including state fairs) that hold ADGA sanctioned shows during this time period to accept stamped duplicates as well as Certificates of Registry.
Show Chairpersons and Show Secretaries should accept the stamped duplicates in accordance with this temporary ADGA Show rule change. The report of Awards should be completed with the “pending” written in the registration number section if no registration number is shown on the stamped duplicate. All other required information remains the same.
The ownership date shown in a completed Certificate of Transfer Section on a Registration Certificate or a Transfer Section on a Stamped Duplicate and date stamped by ADGA shall serve as the date of ownership. These sections must include the transfer date, name of purchaser, address of purchaser and purchaser’s ADGA membership ID# as well as the owner/seller signature. Member Amended Revised Certificates of Registration and Stamped Duplicates completed in ink pen and date stamped by the ADGA Office shall be accepted for all ADGA programs until December 31, 2021.
Result: 29 Yes, 0 No. Passed unanimously.
PB 2021-11 TOPIC: NOTIFICATION AND LOCATION OF SPECIAL MEETINGS – Failed
Revision to ADGA Bylaw II. BOARD OF DIRECTORS, Section G, page 21, 2020 ADGA Guidebook.
Current Section. G.
- Special meetings of the Board may be called at any time by the President or any eight (8) Directors from three (3) Directorial Districts by mailing a notice to all the Directors (stating the place, day, hour and purpose of holding such meeting) at least fourteen (14) days before the date set for the meeting. Business transacted shall be limited to that stated in the call.
Proposed Section. G.
- Special meetings of the Board may be called at any time by the President or any eight (8) Directors from three (3) Directorial Districts A notice to all the Directors may be by postal mail or e-mail (stating the place (either a physical location or a virtual/electronic meeting), day, hour, and purpose of holding such meeting) at least fourteen (14) days before the date set for the meeting. Business transacted shall be limited to that stated in the call.
Result: 14 Yes, 15 No. Failed.
PB 2021-10 TOPIC: STAMPED DUPLICATES ACCEPTED UNTIL SEPTEMBER 15, 2021 – Passed
Acceptance of Stamped Duplicate applications for ADGA registration for animals of all ages until September 15, 2021.
Acceptance of an ADGA stamped duplicate application for registration dated on/after February 18, 2021 will be permitted for any age animal in lieu of a certificate of registration/recordation until September 15, 2021. The Board further authorizes the option to extend the date up to December 31, 2021, if warranted by continuing extended time to owners’ receipt of permanent ADGA registration certificates beyond the usual 30-day period of acceptance of this temporary registration document.
Result: 29 Yes, 1 Not Voting. Passed.
PB 2021-9 TOPIC: 2021 LINEAR APPRAISAL INITIAL STEPS – Passed
To initiate steps to provide Linear Appraisal services to ADGA members in 2021.
PART A: 2021 Linear Appraisal Application April 1, 2021 and close on April 15, 2021; noting however that members may submit a late application after that date.
PART B: 2021 Linear Appraisal Employee Handbook changes and additions.
PART C: 2021 Linear Appraisal Standard Operating Procedures (SOP) Handbook changes and reorganization.
PART D: Honoring the $35 Linear Appraisal Application Fee held over from 2020.
A Result: 30 Yes, 1 No Vote. B Results: 25 Yes, 2 No, 3 Abstain, 1 No Vote. C Results: 29 Yes, 1 – No, 1 No Vote. D Results: 29 Yes, 1 – Abstain, 1 – No Vote.
A, B, C and D parts passed.
PB 2021-8 TOPIC: REGISTRATION FEE, DNA DATA RECORD TRANSFER FEE – Passed
Part A: Lower the mail-in registration fee to match that of the online fee. Part B: Waive DNA data record transfer fee.
Mail-in goat registration fees will be lowered to match those of online registration fees that are postmarked March 1 through June 1, 2021.
The $15.00 fee charged for DNA data record transfer per animal will not be charged for new DNA orders beginning March 1, 2021 and will continue until May 31, 2021. If DNA data ordering becomes available to members on the NG platform prior to May 31, 2021, the waiver of the $15.00 DNA data record transfer fee will expire immediately for any new DNA orders on the business day following NG DNA ordering functionality.
Result: (A and B) 29 Yes, 1 No, 1 Not Voting. Passed.
PB 2021-7 TOPIC: ADGA NATIONAL SHOW RULES 2021 – Passed
National Show rules for the year 2021 only.
Proposal: Approval of the 2021 National Show rules and Budget. National Show rules and budget reflect the need to purchase a third-party National Show Program, and the need for manual entry of changes/corrections.
Result: 26 Yes, 2 No, 1 No Vote. Passed.
PB 2021-6 TOPIC: LINEAR APPRAISAL APPLICATION, HANDBOOK, SOP – Failed
Proposal regarding 2021 Linear Appraisal Application, Linear Appraisal Employee Handbook and Linear Appraisal Standard Operating Procedure (SOP) Handbook.
To initiate steps to provide Linear Appraisal services to ADGA members in 2021, the Postal Ballot sponsors propose that the Board of Directors approves the following:
(1) 2021 Linear Appraisal Application period would commence March 17, 2021 and close on April 2, 2021; noting however that members may submit a late application after that date.
(2) Approval of the 2021 Linear Appraisal Employee Handbook.
(3) 2021 Linear Appraisal Standard Operating Procedures (SOP) Handbook changes and reorganization.
Result: 5 Yes, 25 No, 3 Abstain. Failed.
PB 2021-5 TOPIC: ADGA NATIONAL SHOW & YOUTH ACTIVITIES – Passed minus #2
National Show and Youth Activities special authorization for 2021 ONLY.
Proposal #1 Allow early release for exhibitors attending the 2021 ADGA National Show in accordance the rules being provided to the Board by the National Show Committee. Rule currently published in the ADGA 2020 Guidebook on page 34.
Proposal #2 Allow 2021 ADGA National Show Judges to 0NLY check teats on animals entered in the class AFTER making their cut, in accordance with a copy of the rules being provided to this Board by the National Show Committee.
Rule currently published in the ADGA 2020 Guidebook, page 89.
Proposal #3 The 2021 National Show rules will apply to the 2021 National Youth Activities and Embedded Youth shows. Rule currently published in the ADGA 2020 Guidebook on page 36.
Proposal #4 Waive the requirement of Showmanship exhibitors to exchange animals and still receive the Youth Showmanship Award Certificate. Guide currently published in the ADGA 2020 Guidebook on page 123.
Result: 26 Yes, 3 Abstain, 2 Not Voting. Passed with the removal of Proposal #2.
PB 2021-4 TOPIC: GUERNSEY STAMPED DUPLICATES – Passed
Acceptance of Stamped Duplicates for all animals of Guernsey parentage, effective for 6 months.
Proposal: As a courtesy extended to ADGA Guernsey breeders, acceptance of a stamped duplicate will be permitted for any age animal in lieu of a certificate of registration/recordation for six (6) months, beginning March 15, 2021 until September 15, 2021.
The Board further authorizes the option to extend the date up to December 31, 2021 if registration/recordation certificates cannot be issued by September 15, 2021.
If a Guernsey stamped duplicate is requested, a member would pay the stamped duplicate charge of $2.00 (member)/$4.00 (non-member) per sheet/page if faxed, emailed, or mailed in addition to the registration/recordation application fee.
Result: 25- Yes, 2- No, 4 – Not Voting. Passed.
PB 2021-3 TOPIC: LINEAR APPRAISAL TASK FORCE PROPOSALS – Passed
Proposals from Linear Appraisal Task Force regarding appraiser pay model and levels, linear appraiser meal expense coverage, and appraisal fees.
(1) Proposal regarding ADGA Linear Appraiser PAY model and levels. (2) Proposal regarding ADGA Linear Appraiser expense reimbursement. (3) Proposal regarding Linear Appraisal minimum stop fees and per head fees to fund Linear Appraisal pay and program expenses.
Result: 28 – Yes, 2 – No, 1- Not Voting. Passed.
PB 2021-2 TOPIC: 2023 ANNUAL MEETING & CONVENTION LOCATION – Passed unanimously
Hold the 2023 ADGA Annual Meeting & Convention at the Marriot Tulsa Hotel Southern Hills in Tulsa, Oklahoma.
Result: 31 Yes, 0 No. Passed unanimously.
PB 2021-1 TOPIC: HERD OF DISTINCTION INCLUDE BUCK PRODUCTION – Passed
Amendment to Herd of Distinction Awards to include production criteria for bucks.
Production records are corrected to 4% using Gaines formula for FCM and adjusted to a daily average to account for differences in days of milk. Milk records under 200 days and over 305 days are not considered in this calculation.
Qualifying bucks must have a current positive PTA for both milk and fat with a reliability of 70 or greater. All authorized breeders for the herd name are included and ownership of the animals is disregarded.
Result: 27 Yes, 4 – No Vote. Passed.